Monday, August 27, 2012

Does your HOA use a website?

If your hoa doesn't use a website, it might be time you considered it, given the advantages over the old bulletin board and snail mail option. The advantages of moving to an electronic alternative are many, but boil down into two major benefits, saving time and money.

As a board member or management company you know that time is money. Using the old manual method of getting information out to home owners and condo owners could be a slow process and require a lot of effort. Even if it's provided on a public bulletin board, or mailed to owners, the possibility of it getting lost in the mail or removed from the board still exist. A good hoa website will allow you to store any document quickly and efficiently, reducing postage and mailing cost significantly.

Any information stored, should be available on demand by individuals with proper permissions. This becomes an important concept because if all required information is online and available on demand, the board or management company can just direct any individual who claims they didn't get it or lost it to the website.

We are not saying that having a website will reduce your board's work to zero. You will still have to manage the site, upload documents, email residences, etc. However, properly managed, it will reduce your work load and result in a much better community satisfaction level.

3 comments:

  1. In this post very nicely describe HOA use a website. I really appreciate this valuable information because this post is very useful for each and every people and also each and every Employee.
    HOA Management

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  2. As the Secretary of my HOA in Fort Collins, it’s sometimes a challenge trying to maintain work, family and my HOA duties. When I discovered Association Online all of that changed. No need to worry about piles of paperwork, their software is quite easy to use and all our HOA documents are stored and managed online. This allows our Board of Directors to operate in a more effective way. You should check them out at www.associationonline.com or call (970-226-1324). I highly recommend them for all Homeowner Association needs.

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  3. Very useful articles. I and my friend to do some research. I am very glad to see such information, I find the very long period of time, was finally I found, thank you.
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